Lease and Tenant Details

When managing properties, the most foundational thing to manage is the leasing of your units, and, due to that, the tenants of your units! Everything else builds on top of that, from accounting to property listings to maintenance requests. With lease and tenant management being so vital for the success of the rest of your company, it’s only fitting that there is an effective way to manage them! With online property management software, tenant and lease management is made quick and easy, allowing for the rest of your business to flourish!

Lease Options

With so many different types of properties, varying in size, location, purpose, and more, it doesn’t make sense to have one lease to fit every property. With online property management software, each individual unit can have their own lease document attached to it, allowing you to manage completely different types of properties within one system. For each of these leases, you can select which payment types are allowed, whether your tenants can make partial payments, what sort of fee structure (for late fees or other administrative expenses) is used, as well as any custom categories you want to add! While all your leases are in one system, they all have a ton of different options that make them unique, with whatever makes the most sense on a unit by unit basis. Your lease documents can also be uploaded as files to attach to your unit pages, so you never have to scroll through folders on your computer for hours trying to match up the system information with what your tenant filled out. 

Payment Options

One of the most common parts of lease management is collecting payments and creating invoices. Again, there is a wide variety of options for this depending on what kind of property and lease it is. On any of your properties on the online property management software, you can see the current outstanding balance, as well as being able to create new invoices on a schedule or as a one off charge. For example, rent payments can be set up to send out to your tenants monthly, but there might be a late fee that just needs to be paid once. Either way, you are able to set that up through the unit information, being able to create these invoices and future payments based directly on lease information. You can also receive payments in this same section by being able to process check payments directly. And for any current invoices, you can attach documents or files to them for your tenants to see. Whatever payment system you have for your unit and your lease, the online property management system can take care of it!

Tenant Options

As well as being able to see the lease information for any given unit, you can also see detailed tenant information. Not only can you see any information of your tenant that you have gotten or added since they have been a resident in your property and tied to a lease, but you can also access their submitted application and their lead information. You can also attach any documents or files directly to your tenant, if it is something they need personally, rather than attaching it to the lease or to the property. And for any lease and unit, you can also easily add tenants to connect them together, making sure that everything in the system is in the right place. You are also able to view what the tenant portal looks like for any given tenant, making it easy to see if the document you sent over or the new invoice you set up went through correctly to your tenant. No matter the information you or your tenant needs, it’s easy to find and manage it via the online property management software!

Lease and Tenant Possibilities

As mentioned before, there is a seemingly endless number of possibilities of property types, lease types, and tenant types. Every property, lease, and tenant is different, just as every property management company is different! Utilizing online property management software, you are given more freedom, not less, to provide and receive details for all of these specific properties, leases, and tenants. Here at Property Matrix, we know how important it is to be able to manage your leases and tenants effectively, as it makes it much easier to manage everything else regarding your company! That’s why we have provided so many customization options and areas to link your units, your leases, and your tenants together. No matter what information you have or what information you need, we are here to help you set that up quickly and easily! Schedule a demo with Property Matrix today to see how else we can improve your property management options!