Property Inspection How To

A key component of property management when it comes to a tenant leaving and getting a new tenant into the unit is overseeing and carrying out an inspection! You want to make sure every part of the unit is in excellent working condition and appearance before you show it off to applicants and potential tenants. Keeping track of all of the parts of an inspection can be a pain, but with online property management software, it has never been easier!

Creating Your List

The first step in doing an inspection of a unit is actually knowing what to inspect! A lot of components are going to be universal, think piping systems, electric systems, wall, ceiling, and floor conditions, but there are also definite major differences between units, even in the same building! Some units might have stairs that you would need to check, or laundry units, or different kitchen appliances, or even parking spots or garage spots that will need to be maintained! For this reason, it’s extremely important to create a list for your inspections before you actually get any maintenance done so you can be sure that everything is covered and nothing is missed! You could prepare a general inspection checklist as well as specific ones for any units that have different requirements, or you could create a unique list for every unit, whatever works best for you!

Applying Your List

Once you have compiled a list of inspection requirements for a certain unit, you can start getting things ready for the actual inspection! Doing this manually can be time consuming, and can lead to certain requirements being missed or marked incorrectly. With online property management software, however, you can have these inspection lists set up as work orders that you can save and then pull for any unit at any time! By setting up your inspection list through the system, you can see all of your inspections right along with any maintenance requests currently going on, and have a nice view of your entire checklist. You can also quickly make edits to the condition of anything you’re maintaining, or easily add a requirement that you missed the first go around. However you aim to use it, utilizing online property management software will make it much simpler to do inspections than anything else!

Scheduling Maintenance

Besides just having your inspection list viewable and editable through the system, online property management software makes scheduling maintenance for all of the components of the inspection a breeze! Different vendors can be assigned to different parts of the inspection, ensuring that every part of the unit is being taken care of by someone. From here, you can track the status of the maintenance as well as what is needing fixing and what is fine as is. Then, once all of the maintenance is complete and the inspection is finished, you have easy access to the records of it, and can easily bring it back up if you carry out monthly inspections or when your next tenant moves out. By utilizing the online platform, you are given much more control and a bigger view of the inspection process than you would have in a more manual setting!

Inspection Investment

By using online property management software to store and schedule property and unit inspections, you are setting yourself up for success in the future. When you need to do additional inspections, all the information about what was fixed or what may need fixing in the future, which vendors you used, and the general setup of your inspection checklist is already saved in the system, making subsequent inspections much simpler. You also would have all the information in one system, and won’t have to rifle through papers in your office from years ago trying to figure out what sort of inspection information you need. Here at Property Matrix, we’re committed to making property management easier for you, and inspections are just one part of that goal. Schedule a demo with Property Matrix today and see how else we can simplify your property management process!