Simplifying Bill Entry with AI

Receiving and paying bills from all of the vendors you work with can be a daunting task. Having hundreds of different email chains, text threads, physical invoices, and documents floating around your computer makes it hard to keep track of everything, much less keep everything in one place. Then by utilizing accounting software, you introduce a large amount of user error with a flubbed number or a missed file, for example. With online property management software, compiling bills from all your vendors is simple and unified, and paying those bills is just a few clicks of a button!

Easy Bill Compiling

With Property Matrix’s newest AI Bill Entry feature, collecting and paying your bills is the easiest it has ever been! By using a bills-specific email address, any vendor or other bill provider can send you a bill, directly attached to the email. Once you receive these emails, you can create a bill from the inbox, which will utilize AI to read the bill fields and connect it to the corresponding vendor, property, and company within the online property management software. This will break up the bill into the correct line items, complete with an item category, description, and quantity. It will also pull up a picture of the bill so that you can confirm the accuracy of the bill before it gets logged into the system. If everything is correct, you can save the bill into the system, where it will be viewable just like any other transaction in account journals and histories!

Easy Bill Payment

Once these bills have been added into the system, paying the bills is just as easy! You can input a check or a bank account that is already connected in the system to make these payments quickly and easily. Now that the bill is in the system, it works the same as any other transaction or payment that you do, and can be included in reports, journal audits, and is connected to each vendor in one easy to access space so you never miss another payment again!

Bill Management

Managing all your different bills and payments was previously a very lengthy, and a very manual process. Having to choose between not conglomerating all of your transactions within one system or having to meticulously and painstakingly enter in all of the bill information by hand is not a fun decision. With Property Matrix’s new AI-powered bill entry, however, you don’t have to worry about either of these obstacles anymore, and can seamlessly connect bills to your account in seconds! Here at Property Matrix, we know how valuable your time is, and we don’t want to waste a single second that doesn’t have to be! Schedule a demo with Property Matrix today to check our AI bill entry feature out for yourself, and see how else we can simplify your property management business!