Powerful features
so easy to use

All the features you need to work smarter, boost efficiency and save time.

Payments

Zero cost payments

Property Matrix includes easy Credit Card card and ACH payment options for your tenants, vendors, and owners, and fast check scanning for your office.

Online Payments

Zero cost Credit Card Processing and Zero Cost ACH means that you don’t need to worry about extra charges no matter how many tenants pay their rent by credit card or ACH.

Check Scanning

Don't let your tenants' check-paying habits hold you back. With Check Scanning, you can easily scan and deposit checks. Your tenants can pay their rent online, but if they still like to send in a check, their payments will get deposited just as quickly - without any extra work from you.

Check Printing

Print your own checks, including MICR support, so you can use them at any bank. Not only will this save you money on checks - it will also save you time. You'll never have to wait in line at the bank again.

Accounting

Enterprise class accounting

Property Matrix is a complete accounting solution so you can manage the most complex books, properties, and companies without complicated workarounds.

Separate sets of books

Whether you manage 200 units or 20,000, Property Matrix is designed to handle the toughest accounting complexities. Sets of books and buildings are independent so you can have separate sets of books for each building or you can combine some or all buildings into the same set of books.

Automation

Memorize recurring transactions including the breakdown of account appropriation.

Transactions History

Easily Find and Use Transaction Data. You can view a full, chronological and color-coded transaction history for each vendor, tenant, owner, and account.

Management Company Accounting

Enter and track transactions for your property management company in addition to managing income and expenses for your properties. You can even manage multiple Property Management Companies if you have a more complex corporate structure.

Multi Lease & Tenant

Accurately keep track of your lease agreements with Multiple Leases and Multiple Tenants per unit.

Sub Accounts

Nested Sub Accounts for grouping and summing related accounts

Line Items

Because Property Matrix is an accounting software first, all transactions are broken down to line items which can be tracked to separate income, expense, asset, liability and equity accounts.

Owner Statements

Fully customizable owner statements including varying ownership percentages.

Multipay

Enter high-volume checks and bill payments fast with Multipay.

Customize Everything

Work with a property management software that adjusts to your business, rather than one that forces you to adjust.

Work with a property management software that adjusts to your business, rather than one that forces you to adjust.

Custom Fields

Property Matrix adapts to your business as opposed to your business adapting to it. Keep track of information unique to your business using Custom Fields on Buildings, Units and leases.

Customize Templates

Customize templates for Checks, Bills, Invoices, Owner Statement and emails.

Theming Options

Personalize your account with multi theme support

Roles and Permissions

Create individual users with different roles and permissions.

Labels and Search

Use labels to customize the way your properties are organized so you can quickly view Vacancies, Lease Expiration, Insurance requirements or simply group properties by any custom field for maximum flexibility and control of your data and your property. Use the universal search feature in Property Matrix to quickly find any unit, tenant, owner, company, or building.

Quick to navigate

Use the Properties page to find the information you need fast.

Automatic Actions

Use Automatic Actions and program the system to perform tasks for you on a preset schedule or when your tenants or your staff perform specific actions.

Unique Settings

Create unique setting Profiles and Fee Structures for groups of buildings.

Custom Reports

Edit, customize and create your own reports without limits. Any data that’s available in the system is available to any report.

sign, scan and more

Smart Document Management

Property Matrix is the only cloud-based solution that combines document management with built-in document signing and scanning technologies. That means you can manage your documents the way they should be managed: in one place, online and accessible.

Accessible Documents

If you’re managing hundreds or even thousands of units, you need a way for everyone in your office to pull any document at any time.


When you upload or create a document on a building, unit, lease or maintenance ticket, you get an indexed, searchable document that’s available to the right departments in your organization immediately.

Scanned Bills

Maintain full accountability and audit trail for you and your owners by attaching scanned copies of bills and setting an automatic action to send the scanned copies to owners along with their owner statement.

Electronic Signatures

Electronic Signatures

Electronic Signatures

Electronic Signatures

Electronic Signatures

Electronic Signatures

When you need to get your documents signed, you don’t need to upload them to a separate document signing solutions because Property Matrix includes built in document signing.


You can use your existing forms and letters by overlaying fields on a scanned PDF or create a form from scratch for your tenants to fill out using the built in text editor.

Document Scanning

The only property management system with real-time cloud document scanning.


Seamless Integration with Ricoh Scansnap Cloud allows you to scan leases, bills, applications and other documents from your scanner directly into Property Matrix with one click from a lightning fast, touchscreen scanner.

up to date

Communications Hub

You don't have time to track down the latest communication from a tenant, vendor or owner. With Property Matrix, there’s a better way.

Integrated Inbox

Our communications hub maintains all of your emails, invoices and signed documents with tenants, vendors and owners right next to their contact information so you can always stay up to date on the latest conversation.

Email Templates

If you find yourself sending the same emails over and over you can create templates including attachments to streamline those repetitive communications.

Email Blasts

Create letters with variable fields that prefill based on who they are sent to and select multiple recipients for an email blast based on buildings or any other criteria you define.

Tenant focussed

Websites & Portals

Simplify your processes with websites for your buildings and tenant portals.

Building Websites

Every building gets its own building website, with an online application that feeds directly to your leads page. Once your prospect submits an application, they can pay their application fee online so their Credit Report can be run automatically. Best of all, when the application is approved, all of their information is transferred to the lease so you don’t have to type a thing!

Tenant Portals

Make your tenants happy and your owners happier with a tenant portal for every building. Whether tenants enter in maintenance tickets online or conveniently pay and view their bills online, having online access for your tenants saves you time.

Post Vacancies

Post vacancies directly to Apartments.com, Apartmentfinder.com, Trulia, Live Lovely and Zillow with one click or print flyers to hand out at showings

Property Websites

Share your Property Management Website with a full list of buildings you manage and available vacancies.

Great Assistance & Customized Tools

Great Assistance & Customized Tools

Great Assistance & Customized Tools

Great Assistance & Customized Tools

Great Assistance & Customized Tools

Great Assistance & Customized Tools

We are a new business and started with Property Matrix only few months ago. It took a little bit to get used to the system and to upload all the information but we had a technician assist and help us throughout the whole process and still now he is our referent. Never felt left alone and all issues were always addressed. The reports & accounting tools can be customize according to the company needs.

We are a new business and started with Property Matrix only few months ago. It took a little bit to get used to the system and to upload all the information but we had a technician assist and help us throughout the whole process and still now he is our referent. Never felt left alone and all issues were always addressed. The reports & accounting tools can be customize according to the company needs.

We are a new business and started with Property Matrix only few months ago. It took a little bit to get used to the system and to upload all the information but we had a technician assist and help us throughout the whole process and still now he is our referent. Never felt left alone and all issues were always addressed. The reports & accounting tools can be customize according to the company needs.

We are a new business and started with Property Matrix only few months ago. It took a little bit to get used to the system and to upload all the information but we had a technician assist and help us throughout the whole process and still now he is our referent. Never felt left alone and all issues were always addressed. The reports & accounting tools can be customize according to the company needs.

We are a new business and started with Property Matrix only few months ago. It took a little bit to get used to the system and to upload all the information but we had a technician assist and help us throughout the whole process and still now he is our referent. Never felt left alone and all issues were always addressed. The reports & accounting tools can be customize according to the company needs.

Rebecca R Rock

Rockella Management

Source: Capterra

Rebecca R Rock

Rockella Management

Source: Capterra

Rebecca R Rock

Rockella Management

Source: Capterra

Rebecca R Rock

Rockella Management

Source: Capterra

Rebecca R Rock

Rockella Management

Source: Capterra

See it for yourself

See it for yourself

See it for yourself

Prepare to be impressed

Prepare to be impressed

Prepare to be impressed

Prepare to be impressed

Schedule a demo with one of our reps and see why you just found the property management software you didn’t think existed. It will change the way you manage. For good.

Schedule a demo with one of our reps and see why you just found the property management software you didn’t think existed. It will change the way you manage. For good.

Schedule a demo with one of our reps and see why you just found the property management software you didn’t think existed. It will change the way you manage. For good.

© 2023 Property Matrix. All rights reserved • Terms and ConditionsPrivacy Policy • Website by Louie

© 2023 Property Matrix. All rights reserved • Terms and ConditionsPrivacy Policy • Website by Louie

© 2023 Property Matrix. All rights reserved • Terms and ConditionsPrivacy Policy • Website by Louie

© 2023 Property Matrix. All rights reserved • Terms and ConditionsPrivacy Policy • Website by Louie

© 2023 Property Matrix. All rights reserved • Terms and ConditionsPrivacy Policy • Website by Louie

© 2023 Property Matrix. All rights reserved • Terms and ConditionsPrivacy Policy • Website by Louie